Kansas School Public Relations Association

Supporting Kansas Public Education

Bylaws

Article I: Name
The name of this organization shall be the Kansas Chapter of the National School Public Relations Association or KanSPRA.

Article II: Geographical Jurisdiction
The geographical jurisdiction of KanSPRA shall encompass the area described as follows: The boundaries of the state of Kansas. KanSPRA membership is divided into four regions: North Central/Topeka, Northeast/Kansas City, South Central/Wichita and West. To continue in good standing, the chapter must have at least 10 members who are also NSPRA members. The NSPRA Executive Board shall determine the exact territory of chapter jurisdiction.

Article III: Membership

·       Active Chapter members shall be members of the National School Public Relations Association and shall have the right to vote and hold office.

·       Associate Chapter members may be but are not required to be members of the National School Public Relations Association and/or United School Administrators (USA). Associate members are entitled to all rights and privileges of membership except the right to hold elected office.

·       Affiliate Chapter members shall be USA members whose sole affiliation with KanSPRA is through secondary memberships in USA. Affiliate members are entitled to all rights and privileges of membership except the right to hold elected office.

·       All chapter officers and members should be encouraged to be members of the national association and USA.

·       KanSPRA will pay the president-elect's registration to the NSPRA Seminar or annual professional dues that support his/her duties during the term. KanSPRA will also reimburse travel expenses that are incurred during the NSPRA conference, not to exceed $1,000. The Board must approve requests for payment of professional dues in lieu of the registration fee.

·       KanSPRA will pay the president’s registration to the NSPRA seminar or annual professional dues.

·       KanSPRA will offer a minimum of one scholarship each year to the NSPRA Seminar. The scholarship will pay the registration fee and expenses not in excess of $500. Applications are open to all members in good standing.

  Article IV: Dues

·       The establishment of dues and all policies pertaining thereto shall be on the recommendation of the Chapter's Board.

·       Approval by two-thirds of the members voting shall be required on all matters affecting dues.

 Article V: Officers

Officers shall be reported to the national office and the USA office by May 1 or immediately after elections are held. Elections will be held in the spring. Newly elected and appointed officers shall take office on July 1. The term of office shall be one year. No elected officer shall serve in the same capacity for more than two consecutive terms. Each elected or appointed officer shall submit an end-of-the-year report to the President at least 10 days prior to the annual conference, as well as maintain his/her designated officer/chairman notebook to be passed on to successors  at the end of the term.

Officers and their duties shall be:

·       Elected officers shall be active Chapter members as outlined in Article III. They shall be elected in the spring and take office July 1.

 President:

·       Shall be the executive director of the Chapter and shall preside at meetings of the Chapter and Board

·       Shall set board meeting dates and locations for the year at the beginning of each term

·       Shall appoint officers and the chairperson of all standing and special committees and shall approve the selection of committee members made by each chairperson

·       Shall be a member of United School Administrators (USA) and shall appoint KanSPRA members who also maintain membership in USA to all USA committees as requested

·       Shall represent KanSPRA or appoint a designee to represent KanSPRA in the governance structure of the Confidence in Kansas Public Education Task Force and as an ex-officio non-voting member of the USA Board of Directors

·       Shall create an annual budget for approval by the Board

·       Shall approve disbursements as allocated in the KanSPRA budget approved annually by the Board

·       Shall confer with the secretary/treasurer to jointly approve any expenditure that would cause the approved budget for that line item to exceed the budgeted amount by more than 5 percent.

·       Shall communicate regularly with the membership.

·       Shall send quarterly reports to the NSPRA regional vice president

·       Shall attend the NSPRA leadership program

·       Shall represent KanSPRA or appoint a member to represent KanSPRA on the Kansas Teacher of the Year committee and the Milken Award selection committee

·       Shall maintain a president’s notebook

 President-Elect:

·       Shall perform all duties of the President in the event of his/her inability to act

·       Shall prepare the KanSPRA entry for NSPRA awards.

·       Shall be responsible for planning and coordination of the annual conference

·       Shall attend the NSPRA leadership program

·       Shall maintain a president-elect notebook

·       Shall create and implement an action plan that reflects the organization strategic plan

 
 Secretary/Treasurer:

·       Shall keep records of meetings and assist in Chapter correspondence

·       Shall provide financial statements and disburse chapter funds as allocated in the budget approved annually by the Board

·       Shall confer with the president to jointly approve any expenditure that would cause the approved budget for that line item to exceed the budgeted amount by more than 5 percent.

·       Shall make any other disbursements as directed by the Board

·       Shall act as a liaison to the USA office, coordinating appropriate financial reports with that organization

·       Shall maintain the secretary/treasurer’s notebook

 Past President:

·       Shall organize the orientation of new officers

·       Shall coordinate the selection of NSPRA scholarship winners

·       Shall coordinate the chapter awards program and recognition of retiring member

·       Shall be a member of the planning committee for the annual Fall Conference

Appointed Officers:

Appointed officers shall be selected by the President from among the Chapter members. Appointments shall be made within one month of the election or whenever a vacancy occurs.

a.     Regional Vice Presidents

·         Shall coordinate and represent their designated KanSPRA regions as defined in Article II

·         Shall establish a 2-way communication process between regional members and the Board

·         Shall attend KanSPRA Board Meetings

·         Shall schedule regular meetings within their regions

·         Shall assist the President and Membership Chairman in contacting potential members within their region

·         Shall notify the President and Communications Chairman when job openings occur in their region for distribution to members

·         Shall provide regional updates to the Communications Chairman for the KanSPRA e-newsletter chapter communications.

b.    Membership Chairman

·         Shall work with the President to coordinate the annual membership drive by sending membership renewal notices and contacting prospective members through communication with Kansas school districts, postsecondary and other educational institutions

·         Shall maintain membership records, coordinating with USA to determine those members who join KanSPRA through USA

·         Shall be responsible for a current membership directory on the Web site

c.     Communications Chairman

·         Shall be responsible for the KanSPRA website.

·         Shall coordinate with the President, Regional Vice Presidents and committee chairpersons regarding the content of chapter communications.

·         Shall assist the President and Board in any other chapter communications efforts deemed appropriate

d.    KanSPRA/USA Board Member

·         Shall be a KanSPRA member who also maintains a membership in USA

·         Shall be appointed to a 2-year term as a voting member of the USA Board of Directors to attend USA meetings and represent KanSPRA

·         Shall communicate USA updates to the KanSPRA Board

·         Shall serve on the KanSPRA Advocacy Committee

e.    Advocacy Chairman

·         Shall organize a committee comprised of KanSPRA, KASB, USA, KASA, KNEA and other appropriate representatives to cultivate relations within the educational community, help shape attitudes in support of Kansas education

·         Shall bring to the attention of the President and Board such  matters which may have an impact on education in Kansas and may require action on the part of KanSPRA

·         Shall coordinate any statewide communication or campaign

f.     Member Support

·         Shall coordinate a mentorship program to assist new KanSPRA members

·         Shall coordinate a program to determine school districts or institutions which do not have a PR professional and offer KanSPRA assistance if needed

·         Shall coordinate a program to promote NSPRA accreditation and provide study sessions and/or mentoring by accreditated KanSPRA members for other members who are pursuing accreditation

g.    Superintendent liaison

·         Provide a connection for districts without a public relations professional to utilize the expertise of a KanSPRA member.

h.    Board Members-at-Large

·         Two additional members may be appointed from a segment of the KanSPRA membership that is under-represented by other members of the Board to serve on that committee if the President deems advisable.

 Article VI: Governance

·       The governing body of the Chapter shall be the Board which is responsible for all policy.  It shall consist of the elected and appointed officers so designated in Article V.

·        Bylaws shall be approved by the Board before adoption by the Chapter. Amendments to the Bylaws of the Chapter also must be approved by the Executive Board of the national association to become effective.

 Article VII: Meetings

·       There shall be an annual meeting of the Chapter held during the annual conference. The time, place and program shall be determined by the Chapter’s Board. Business may be transacted by a majority vote of members present at the meeting. The Board shall prepare a report to be distributed at this meeting. Copies shall be sent to the NSPRA Regional Vice President and the NSPRA office.

·       Other meetings of the Chapter shall be set at the discretion of the President and/or Board.

·       All members shall be notified of Chapter meetings at least two weeks in advance of the meeting date.

·       The Board shall meet at least quarterly on notice of the President. A majority of the Board shall constitute a quorum.

 Articlt VIII: Prohibited Activities

No part of the earnings of the chapter shall inure to the benefit of, or be distributable to, its directors, officers or other private persons except that the organization shall be authorized and empowered to pay reasonable compensations for services rendered and to make payments and distributions in furtherance of the purposes set forth in these Bylaws. Except as provided in Section 501 (h) of the Internal Revenue Code of 1954, or any corresponding provision of any future United States Internal Revenue law, no substantial part of the activities of the organization shall be the carrying on of propaganda or otherwise attempting to influence legislation, and the Corporation shall not participate in, or intervene in (including the publishing or distribution of campaign statements) any political campaign on behalf of any candidate for public office.

Notwithstanding any other provision of these Bylaws, the organization shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from Federal income tax under Section 501 (c)(3) of the Internal Revenue Code of 1954, or the corresponding provisions of any future United States Internal Revenue law, or (b) by a corporation, contributions to which are deductible under Section 170 (c)(2) of the Internal Revenue Code of 1954, or the corresponding provisions of any future United States Internal Revenue law.

Upon dissolution of the corporation, the Board shall, after paying or making provision for the payment of all the liabilities of the corporation, dispose of all the assets of the corporation exclusively for the purposes of the corporation in such manner, or to such organization(s) organized and operated exclusively for charitable, educational or scientific purposes as shall at the time qualify as an exempt organization(s) under Section 501 (c)(3) of the Internal Revenue Code of 1954, or the corresponding provisions of any future United States Internal Revenue Law, as the Board shall determine.

(Chapter Approval 04-2008) (NSPRA Approved 07-2008)

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